Covington-Veedersburg Public Library
Access to Library Public Records Policy

Access to Public Records

In accordance with IC 5-14-3-3, any person may inspect and copy the public records of the Covington-Veedersburg Public Libraries (hereafter referred to as "the Libraries") during the regular business hours of the Libraries, except as provided in IC 5-14-3-4. A request for inspection or copying must:

  1. Identify with reasonable particularity the record being requested; and
  2. Be in writing.

No request may be denied because the person making the request refuses to state the purpose of the request, unless such condition is required by other applicable statute.

The Libraries will not deny or interfere with the exercise of the right to inspect and copy public records. The Libraries shall either:

  1. Provide the requested copies to the person making the request; or
  2. Allow the person to make copies on the Libraries' equipment or on the person's own equipment. Copies will be at the person's expense.

The Libraries will not:

  1. Permit a person to inspect and copy through the use of enhanced access public records containing information owned by or entrusted to the Libraries; or
  2. Permit a governmental entity to use an electronic device to inspect and copy public records containing information owned by or entrusted to the Libraries.

The Libraries shall make reasonable efforts to provide to a person making a request a copy of all disclosable data contained in the records on paper, disk, tape, drum, or any other method of electronic retrieval if the medium requested is compatible with the Libraries' data storage system. This subsection does not apply to an electronic map (as defined by IC 5-14-3-2).

A person who receives information in electronic format may not use the information for commercial purposes. Such purposes include to sell, advertise, or solicit the purchase of merchandise, goods, or services, or sell, loan, give away, or otherwise deliver the information obtained by the request to any other person (as defined in IC 5-14-3-2) for these purposes. Use of information received electronically in connection with the preparation or publication of news, for nonprofit activities, or for academic research is not prohibited. A person who uses information in a manner contrary to these rules will be prohibited by the Libraries from obtaining a copy of any further data via electronic means.

Public Records Excepted from Disclosure

In accordance with IC 5-14-3-4(a), the following public records are excepted from public access and will not be disclosed by the Library, unless access to the records is specifically required by a state or federal statute or is ordered by a court under the rules of discovery. These excepted records include:

  1. Those declared confidential by state statute.
  2. Those declared confidential by rule adopted by the Libraries under specific authority to classify public records as confidential granted to the Libraries by statute.
  3. Those required to be kept confidential by federal law.
  4. Records containing trade secrets.
  5. Confidential financial information obtained, upon request, from a person. However, this does not include information that is filed with or received by the Libraries pursuant to state statute.
  6. Information concerning research, including actual research documents, conducted under the auspices of an institution of higher education, including information:
    1. Concerning any negotiations made with respect to the research; and
    2. Received from another party involved in the research.
  7. Grade transcripts and license examination scores obtained as part of a licensure process.
  8. Those declared confidential by or under rules adopted by the supreme court of Indiana.
  9. Patient medical records and charts created by a provider, unless the patient gives written consent under IC 16-39.

In addition, the Libraries declares the following public records to be excepted from public disclosure in accordance with IC 5-14-3-4(b):

  1. The work product of an attorney representing the Libraries.
  2. Records that are of an advisory or deliberative nature, including material developed by a private contractor under a contract with the Libraries, records that are expressions of opinion or are of a speculative nature, and records that are communicated for the purpose of decision making.
  3. Diaries, journals, or other personal notes serving as the functional equivalent of a diary or journal.
  4. Personnel files of Library employees and files of applicants for Library employment, except for:
    1. The name, compensation, job title, business address, business telephone number, job description, education and training background, previous work experience, or dates of first and last employment of present or former officers or employees of the Libraries;
    2. Information relating to the status of any formal charges against the employee; and
    3. Information concerning disciplinary actions in which final action has been taken and that resulted in the employee being disciplined or discharged.
  5. However, all personnel file information shall be made available to the affected employee or his or her representative. This subdivision does not apply to disclosure of personnel information generally on all employees or for groups of employees without the request being particularized by employee name.
  6. Administrative or technical information that would jeopardize a recordkeeping or security system.
  7. Computer programs, computer codes, computer filing systems, and other software that are owned by the Libraries or entrusted to them.
  8. Records specifically prepared for discussion or developed during discussion in an executive session under IC 5-14-1.5-6.1. However, this subdivision does not apply to that personnel information required to be available for inspection and copying under subdivision (4).
  9. The identity of a donor of a gift made to the Libraries if:
    1. The donor requires nondisclosure of his or her identity as a condition of making the gift; or
    2. After the gift is made, the donor or a member of the donor's family requests nondisclosure.
  10. Libraries or archival records:
    1. That can be used to identify any patron of the Libraries; or
    2. Deposited with or acquired by the Libraries upon a condition that the records be disclosed only:
      1. To qualified researchers;
      2. After the passing of a period of years that is specified in the documents under which the deposit or acquisition is made; or
      3. After the death of persons specified at the time of the acquisition or deposit.

Adopted 10/5/04
Covington-Veedersburg Public Library Board of Trustees

Covington-Veedersburg Public Library
Borrowing Rules

Borrowing Schedule

  1. Audio Books: 21 day circulation
  2. CD ROM: 7 day circulation
  3. Books: 21 day circulation
  4. New Books: 14 day circulation
  5. Magazines: 7 day circulation
  6. Music CDs: 14 day circulation
  7. Reference materials do not circulate
  8. Videos: 7 day circulation

Fines & Fees

  1. Overdue Library Materials: 25 cents per day - per item.

Covington-Veedersburg Public Library
Circulation Policy

The Covington-Veedersburg Public Library abides by the Evergreen Indiana Circulation Policy.

Any resident of Troy or Van Buren township is eligible to freely register as a user of the Covington - Veedersburg Public Library and is thereby entitled to use the facilities, services, materials, and equipment which are provided for public use as long as he/she complies with all the rules pertaining to the use of the library and pays all fines and other charges incurred by him/her and all minors for whom he/she is responsible. In order to register as a library user the person must provide proof of identification with a valid photo ID and proof of residence per Evergreen Indiana policy.

For a person who lives outside of Troy and Van Buren townships, there are options available. The library has reciprocal agreements with libraries in the area which are not Evergreen Indiana libraries (e.g. Williamsport, Kingman, Crawfordsville) and library privileges are offered free of charge to patrons of these libraries. If a person lives in an un-served township, he/she can purchase a library membership for $55.00 a year.

The minimum age at which a person becomes eligible to apply for a CVPL library card is 5 years of age. For library use, a person is a "minor" if that person is under 18 years of age. Registration of a minor requires that the parent or guardian must sign the minor's library card registration form stating the parent or guardian is legally responsible to pay all fines and other charges incurred in the name of the minor.

Student Library Cards

The Board of Trustees of the Covington-Veedersburg Public Library district allows access to a library card at no charge to students who meet the following criteria in accordance with Indiana law IC 36-12-2-25 (d)

  1. a student enrolled in a public or private school that is located at least in part in the library district; and
  2. a student who is a resident of Indiana, but is not a resident of the library district. As added by P.L.1-2005, SEC. 49.

The student library card is a blue Evergreen Indiana card. Access is limited to Covington-Veedersburg Public Library materials.

Adopted
Covington-Veedersburg Public Library Board of Trustees

Covington-Veedersburg Public Library
Computer and Internet Acceptable Use Policy

The following guidelines describe the policies of the Covington-Veedersburg Public Library for use of computer data networks and the resources they access, including the Internet. Any person in good standing may access the Library's public computers and the library internet connection. Young people between the ages of 10 and 18 must be registered in person by a parent or legal guardian. The library patron is responsible for proper use of the computer network, databases, and the Internet. The library patron using the network or the Internet should be aware of the risks posed by computer viruses and other destructive computer programs and should take steps to avoid allowing the Library's computer network to be damaged by them. Patrons may not add to, delete, or alter the software on Library computers in any way.

Filtering of Internet Sites

In accordance with the Children's Internet Protection Act, no one under the age of 18 is permitted to access computer sites that contain obscene or sexually explicit material harmful to minors. CIPA rules prohibit adults in the library from displaying such materials within the view of minors. All Library computers can potentially be in the view of minors at any point in time. Therefore, all Library computers have been set to filter out materials as outlined by CIPA.

Use of Computers by Minors

Children needing to use the library computers who are younger than 10 years old must be accompanied by a caregiver. The library strongly encourages parental supervision of children using the Internet, even with filtered access. No filtering system can be considered completely infallible due to the continuously evolving state of the Internet, and because we are aware that personal opinions regarding "offensive" material may vary. Parents and guardians of minors are responsible for setting standards to follow when using media and information sources through the Internet or network, and conveying these standards to their children.

Legal Use

The library computer network and the Internet may be used by patrons for legal purposes only. Examples of illegal use include but are not limited to:

  1. Harassing, libeling, or slandering others
  2. Downloading programs, software, etc., which damage or result in disruption of the network
  3. Transmission of speech not protected by the First Amendment
  4. Unauthorized copying of copyright-protected material
  5. Accessing material advocating or constituting child pornography or abuse, or displaying pornography to minors
  6. Use of the network or Internet to commit fraud or other crimes

Ethical Use

Network and Internet access must be used in accordance with Covington-Veedersburg Public Library policies. Examples of unacceptable use, some of which may also have legal consequences, include:

  1. Violation of network or computer system security
  2. Unauthorized use of computer accounts, access codes, IP addresses, network properties, personal or library passwords, identification numbers, etc.
  3. Use of terminals in a manner which impedes the access of other patrons to the network, such as failing or refusing to observe time restrictions set by the library.

Violations

Violators of legal or ethical policies will be dealt with in a serious and appropriate manner. Violators can lose some or all library privileges. Persons making illegal use of the network or Internet may be subject to prosecution by local, state, or federal authorities. The Director is authorized by the Library's Board of Trustees to suspend the Library privileges and/or suspend or terminate the Internet privileges of any patron who fails to adhere to the Library's rules for acceptable use of the computers and the Internet connection. A patron may appeal the suspension or termination of Library and/or Internet privileges, but the suspension or termination will remain in effect until the appeal is heard by the Library Board of Trustees and a determination is made.

Limitation of Liability

It is impossible for the Library staff to monitor computer workstations every minute that the library is open. Therefore, patrons and the parents or guardians of minors must assume responsibility for acceptable use of the network, PCs and the Internet.

The library assumes no liability for use of credit cards by Library patrons using the Internet.

The library assumes no direct or indirect responsibility for any damages that may occur arising from the use by its patrons of its connection to the Internet. This includes such things as loss of data resulting from delays, non-deliveries, service interruptions, or transfers or disclosure of user file information.

The library is not responsible for damage caused to a computer owned by the user or anyone else from computer viruses acquired through use of the Library's Internet connection.

Library patrons are advised to be good information consumers and evaluate the various sources of information available for accuracy, timeliness, and credibility.

Patrons must digitally confirm their agreement to abide by the policies for Internet and computer use at the Covington or Veedersburg Public Library each time they log on to the public access computers.

Adopted February 9, 2017
Covington-Veedersburg Public Library Board of Trustees

Covington-Veedersburg Public Library
Inappropriate Behavior Policy

It is the policy of the Covington and Veedersburg Public Libraries to offer the full range of library service to all residents of the communities, regardless of age, sex, racial or ethnic origin, religion, or economic status. It is the intent of the library to provide its services with a minimum of regulations and restrictions, adopting only those which are absolutely essential to the library's operation.

Library users have a right to assume that visits to the library will be free from harassment; free from physical discomfort and danger; free from psychological and emotional stress. The library staff has basically the same rights. Each member of the staff should be able to do his/her work free of harassment, abuse, discomfort, and undue psychological stress. The rights of both the public and the staff are sometimes violated by the attitudes and behavior of a very small minority of persons.

The libraries consider the following to be unacceptable behavior:

  1. Loud conversation or laughter which is disturbing to other users.
  2. Obscene or abusive language.
  3. Smoking in the library building or outside the library doors.
  4. Use of any communication or entertainment devices at a volume that disturbs others, with or without headphones.
  5. Willful destruction of or damage to any library property.
  6. Blocking, or in any way interfering with, the free movement of any person or persons.
  7. Bringing animals other than service dogs into the building.
  8. Consumption of illegal substances, being under the influence of illegal substances or the possession of such substances.
  9. Removal of any library property or items for sale from the building without authorization through established lending procedures or purchase requirements.
  10. Soliciting or selling of any kind, if disruptive to the normal use of the library.
  11. Distribution of leaflets or posting of notices in areas not authorized for this purpose.
  12. Use of library telephones by any person other than library personnel unless approved.
  13. Consumption of food or uncovered beverages brought into the building without approval by the library staff. Drinking from lidded beverages is allowed.
  14. Harassing behavior or other intimidating acts.
  15. Entering Library buildings with bare feet, bare chests or in swimming apparel.
  16. Sleeping on CVPL premises.
  17. Use of CVPL restrooms for bathing, shaving, washing hair.
  18. Engaging in disorderly conduct, committing a nuisance, or unreasonably disturbing and offending library users.

Adopted February 9, 2017
Covington-Veedersburg Public Library Board of Trustees

Covington-Veedersburg Public Library
Inter-Library Loan Patron Borrowing Policy

Patrons must be in good standing with the Covington-Veedersburg Public Library district in order to borrow materials through the Inter-Library Loan system.

Patrons must have no outstanding fines or charges in order to be eligible to place an order for ILL materials.

Patrons may request no more than five items per week through Inter-Library Loan unless special permission is granted by the library staff.

When ILL materials which have been ordered arrive at the library, they cannot be checked out if the patron has any outstanding charges. All charges must be paid prior to checking out any ILL materials.

ILL materials are required to be returned by the date specified by the library. Materials may not always be available for a full two week period. Factors contributing to a shortened borrowing time may include the length of time the ILL material was in transit from the lending library, and the date on which the patron actually checks the material out from the library.

Patrons who exhibit a pattern of returning ILL borrowed materials past the specified due date will be subject to a loss of ILL borrowing privileges for a period of six months.

If patrons who have had borrowing privileges suspended for six months, and who have subsequently had privileges returned, once again resume a pattern of returning ILL materials late they will be subject to permanent loss of ILL borrowing privileges.

Patrons who fail to return ILL materials, or who return ILL materials late, are legally liable for any charges levied on the Covington-Veedersburg Library system by the lending library.

Adopted October 2008
Covington-Veedersburg Public Library Board of Trustees

Covington-Veedersburg Public Library
Meeting Room Policy

The meeting room in the Covington Public Library can be used by the public; however, library functions always take precedence over all other meetings.

The meeting room can be used by:

  1. Civic, community or educational organizations
    1. The purpose of the meeting must be non-commercial, non-partisan and non-profit.
  2. Religious groups for non-partisan and bi-partisan programs
    1. The purpose of the meeting should be educational in nature.
  3. Commercial, industrial or professional organizations for educational purposes
    1. The purpose of the meeting should not involve the sale of goods or services.
  4. Friends of the Library for fund-raising activities.

No admission fee may be charged for any meeting held in the room. However, a fee may be charged to cover the actual costs of materials or supplies used during the meeting or workshop. An exception may be made for Friends of the Library fund-raising activities.

The meeting room is available at no charge during library hours. Special arrangements must be made at least one week in advance for any meeting which will not conclude prior to the closing of the library. The availability of the meeting room for extended hours is conditional upon the availability of a staff member to oversee security. A security fee of $10 will be charged for any meeting that will last past the regular closing time of the library. The security fee is to be submitted one week in advance of the meeting. The security fee is to be paid directly to the employee in charge of the meeting's security. The meeting must begin during library hours and conclude by 9:00 p.m. Groups not paying the $10 security fee must have their meeting completed and the conference room in order by the closing time for the library.

A Meeting Room Reservation Form must be filled out completely and approved prior to the reservation being confirmed.

The person who signs up to use the meeting room is responsible for setting up chairs and tables in the meeting room and restoring the area to its original condition before leaving the building.

Refreshments may be served. The person accountable for the room will be held responsible for any damage to the room.

A responsible adult must be in attendance whenever the meeting room is scheduled for use by a public group. When the meeting room is not scheduled for use by the library or an approved group, the space may be opened to use by individuals using the library Wi-Fi or doing homework.

The Library is not responsible for personal belongings of persons attending meetings or for injuries incurred during non-library meetings.

Smoking is not permitted anywhere in the library, including the restrooms. No alcohol is permitted on library property.

Adopted February 9, 2017
Covington-Veedersburg Public Library Board of Trustees

Covington-Veedersburg Public Library
Social Networking Policy

This policy pertains to social networking web applications, sites, or accounts which have been created by Covington-Veedersburg Public Library (CVPL) to facilitate an environment in which our community of library staff and library users may share library related information and opinions. Intended content will relate to libraries, authors, books, library programs and events, photos and/or images related to the preceding topics, and/or special topics that CVPL is discussing or promoting.

Comments, posts and messages from the public are encouraged. CVPL wishes to respect differences in opinion, however, comments, posts and messages will be reviewed by CVPL staff to ensure that content is relevant to the content created by the library. CVPL reserves the right to remove postings or comments that are inconsistent with the content created by the library staff. A user may be blocked from adding any further content to the CVPL social networking sites. The following categories represent content that is not acceptable to be posted on CVPL social networking sites, and will be deleted by CVPL staff:

  1. Obscene, sexist, or racist content.
  2. Harassing comments or postings which include rude, profane or obscene statements or images, threaten physical harm toward another person, and/or engage in behavior with the sole intent of annoying another person.
  3. Libelous and slanderous statements.
  4. Plagiarizing or posting copy-righted material without permission or authority.
  5. Private, personal information of another person without appropriate consent or authority.
  6. Comments, postings, and/or hyperlinks not related to the content created by the Library staff.
  7. Commercial solicitations.

By posting content, the user agrees to indemnify CVPL and its trustees and employees from and against all liabilities, judgments, damages, and costs (including attorney's fees) incurred by any of them which arise out of or are related to the posted content. Forums and messaging may not be used for commercial purposes or for organized political activity.

CVPL reserves the right to monitor content posted on all their social software web sites and accounts, and to modify or remove any messages or postings that it deems, in its sole discretion, to be abusive, defamatory, in violation of the copyright, trademark right, or other intellectual property right of any third party, or otherwise inappropriate for the service. CVPL also reserves the right to edit or modify any submissions in response to requests for feedback or other commentary. Notwithstanding the foregoing, CVPL is not obligated to take any such actions, and will not be responsible or liable for content posted by any subscriber in any forum, message board, or other area within the service.

If any user does not agree to these terms, they are not to use the service as violation of the terms can lead to legal liability. By choosing to comment and/or utilize the above sites, users of Covington-Veedersburg Public Library's social networking sites agree to these rules.

Adopted September 8, 2011
Covington-Veedersburg Public Library Board of Trustees

Covington-Veedersburg Public Library
Volunteer Worker Policy

The Library welcomes volunteers but does not accept any liability for the health or safety of the volunteer for actions which are the volunteer's own doing. Volunteer workers are not monetarily compensated.

Volunteers

Volunteers may perform routines tasks; or special projects tailored to talents the volunteer may possess. They may also be asked to assist a staff member in his/her duties or help supervise at library programs.

Volunteers at the Covington Public Library will function under the direct supervision of either the Circulation Supervisor or Children's Program Coordinator. In addition, volunteers performing library tasks on a regular basis during a time period when the direct supervisor is not present will be accountable to all library staff members working during any shift when the volunteer is working.

Volunteers at the Veedersburg Public Library will function under the direct supervision of either the Veedersburg Library Manager or one of the Program Coordinators. In addition, volunteers performing library tasks on a regular basis during a time period when the direct supervisor is not present will be accountable to all library staff members working during any shift when the volunteer is working.

An expanded criminal history report will be required before a volunteer will be allowed to perform work at the Library on a routine basis. The library will pay the cost of the criminal history check for these volunteers.

Community Service Workers

The Library will accept volunteer community service help from students or adults who are performing community service as part of the school curriculum or as requirements for a civic group.

The Library will not accept community service workers who must complete these volunteer hours as part of a civil or criminal prosecution or plea bargain.

Adopted February 4, 2010
Covington-Veedersburg Public Library Board of Trustees